Suppliers
Every contractor you use carries documents, insurance dates, rates and a performance record. Managing that by spreadsheet is how expired certificates end up on live sites. Almas keeps the whole supplier base current automatically.
Automated onboarding
New suppliers submit documents through a structured flow that validates completeness before approval.
Certificate expiry monitoring
Insurance, accreditation and right-to-work documents are read, dated and re-requested before they lapse.
Performance scoring
Response times, first-time-fix rates and cost variance are tracked per supplier from live job data.
Rate card enforcement
Invoices are checked against agreed rates so overcharges are flagged before approval, not after payment.
Without automation
With Almas Software Systems
In practice
A facilities team managing 200+ contractors tracked compliance in a spreadsheet. Documents are now read and dated on upload, renewal requests go out 60 days before expiry, and no job can be dispatched to a supplier whose cover has lapsed.
Yes. Uploaded certificates are read, the expiry date extracted, and renewal reminders issued on a schedule you define.
Scores are calculated from operational data already flowing through the system — acceptance time, completion time, first-time fix and cost against quote.
Yes, through APIs, so supplier records and approved rate cards stay synchronised with your existing tooling.
Finance
Property invoices arrive from hundreds of suppliers in every format imaginable.
Learn more about Invoice Processing AutomationMaintenance
Maintenance is where property teams lose the most hours: requests arrive by phone, email and portal, get re-keyed into a system, then chased by hand.
Learn more about Property Maintenance AutomationFacilities
Facilities teams juggle planned works, reactive jobs, statutory obligations and a wide contractor base at once.
Learn more about Facilities Management AutomationTell us where the friction is. We'll review your workflows and show you exactly where automation delivers measurable impact.