Finance
Property invoices arrive from hundreds of suppliers in every format imaginable. Almas captures them, codes them to the right property and cost centre, matches them to the work and routes them for approval.
Capture from any format
PDF, email body, scan or portal download read into structured invoice data.
Automatic coding
Property, cost centre and nominal code applied from historic patterns and validated against the rules you set.
Match to work and rates
Invoices matched against work orders, purchase orders and agreed rate cards before approval.
Approval routing
Value and category thresholds decide the approval path, with escalation on delay.
Without automation
With Almas Software Systems
In practice
A finance team processing several thousand invoices a month had a two-person keying operation. Capture and coding are now automatic, and the team reviews the small exception queue rather than the whole volume.
They go to an exception queue with the reason attached — no match, price variance, duplicate — so review is targeted.
Yes. Thresholds by value, category and property are enforced in workflow and cannot be bypassed.
Yes, through the integration layer, so approved invoices land in your ledger without re-entry.
Suppliers
Every contractor you use carries documents, insurance dates, rates and a performance record.
Learn more about Vendor Management AutomationIntegration
Most property operations already own good systems that do not talk to each other.
Learn more about Property Management Software IntegrationArtificial intelligence
AI is useful in property management where the work is repetitive reading, classifying and checking.
Learn more about AI for Property ManagementTell us where the friction is. We'll review your workflows and show you exactly where automation delivers measurable impact.